Description

Starting date: ASAP

Contract duration: 12 months with possibility of extension upon mutual satisfaction

Country Programme: Syria/Iraq

Base: Erbil, Iraq, with travels within the region if security situation

Line Manager: Regional Head of Finance (HoF henceforth)

About the PIN:

People in Need (PIN) is an international, non-profit organization providing humanitarian and development assistance in over 20 countries worldwide. PIN draws on extensive past experience and lessons learned across development, emergency and post emergency context to design, implement and monitor quality programming. PIN has been provided emergency relief and early recovery support to conflict-affected communities in Iraq since 2003 and in Syria since the beginning of the humanitarian crisis in 2012. Programmes for conflict-affected communities in both countries focus mainly on Emergency Food Assistance, WASH, Protection, Shelter, Education, Early Recovery and Livelihood activities.

General Position summary:

The RFO is a member of the country support team and under the supervision of the Head of Finance, shares the responsibility for smoothly running cost forecasting process; ensuring cash flow health of the CP; administers the CP budget allotted to the expatriate positions and increases the capacities of fellow expatriate colleagues in the area of finance and administration.

This position should prepare the RFO for future work in other Relief and Development Department (RDD) positions at either a country programmes or at HQ. Therefore, the Line Manager should strive to build the capabilities of the RFO by progressively increasing her/his responsibilities.

Duties and responsibilities:

Grants management – financial aspects

• Creates the Navision resource cards for shared grants;
• Designs, prepares and updates the project forecasting tools;
• With support of HoF upgrades the forecasting tools or creates new ones if needed;
• With close cooperation and supervision of HoF, consolidates budgets for newly designed projects (inputs received from hubs), both internal and donor versions;
• Reviews the data for financial reporting, checking the consistency of allocation among hubs, communicates about discrepancies;
• Consolidates the data for reporting, transfers it into donor templates;
• Supports in donor communication (queries about proposals, modification, reports), consolidates the inputs across the country program;
• Keeps and updates the overview of reporting deadlines across the country program;

Cash flow

• Coordination and consolidation of weekly money requests and uploading them to ELO for approval;
• Coordination with HQ banking department in regards to instalments, payment to suppliers, transfers to CP;
• Monitoring and maintaining an overview of instalments from donors;
• Coordination and consolidation of monthly money request, communication with HQ banking department about irregularities;

Shared regional costs management

• Monitoring of shared regional costs (salaries, travel costs, across hubs shared costs on visibility, accountability, MEAL, security, capacity building etc.), inputs relevant data into Navision plans and forecasting files - requires liaising with various responsible people across country program;
• Sending the salary breakdowns to expatriate staff;
• Approving expatriate invoices and contracts in ELO, allocating related costs to projects;
• Approving expatriate travel requests in ELO, approving respective flight ticket invoices;
• Supports in preparing budget inputs for newly designed projects;

Capacity Building

• Provision of Navision training/induction to newly recruited staff;
• Provide trainings on forecasting tools, ELO and various finance topics to finance and non-finance staff;
• Provision of financial orientation (expat invoicing, system of expat advances, operational advances etc.) to non-financial as well as regional staff arriving to Erbil;

Country Program Economy

• Collects the data for updating Regional financial tools (coverage table, Annual budget) as per the guidance from HoF;
• Participates in creating new tools for CMT – Core Management Team (excel overviews, pivot tables);
• Supports HoF in data analysis, has overview in Navision set up cost categories, structure of implementation budget, suggests adjustment to better fit country program needs, harmonise among hubs where relevant;

Other

Supports hubs in case of understaffing, unexpected workload as per needs and HoF guidance;
Supports country program and HQ team in specific tasks during high workload periods (project audit, yearly closures, statutory audit, reporting, budgeting), this will be assigned on ad hoc basis;
Suitable candidates for this position should possess:

• Previous experience with finance or accounting;
• Ability to think critically and analytically;
• Keen eye on detail and passion for working with numbers while at the same time being able to perform sometimes repetitive administrative tasks;
• Ability to communicative clearly with different groups of people and to respect the different cultural background;
• Ability to work independently and effectively;
• Experience from non-profit sector is very welcome but not required;
• Excellent communication skills, including fluent spoken and written English;

People in Need offers:

• Working environment in a well-established and growing humanitarian organization;
• Salary and benefits according to PIN salary scale and HR policies, expected salary 2,400 EUR (including per diem)
• Accommodation in PIN’s guesthouse on PIN’s expenses;
• 25 days of paid leave annually;
• Reimbursement of travel expenses with travel to the country of residence once per every 6 months of completed work; plus, regional travel benefits according to PIN´s policy;
• Reimbursement of costs of visas and vaccinations; assistance with visa application procedure;
• Free medical helpdesk and psychological consultation available online; travel health insurance;

How to apply:

Are you interested in this position? Great. Send us your CV and short cover letter via this application form.

Please note only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled.

People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies (available at: www.peopleinneed.cz/policies).

Apply at: https://apply.workable.com/people-in-need-2/j/D9F7FD9650/apply/