Description

Summary

The Office Administrator will ensure the smooth running of the office and provide administrative support to the data team and finance team during projects.

About Laterite

Laterite is a data, research, and technical advisory firm that helps clients understand and analyze complex development challenges. We work with universities, global think tanks, international NGOs, multilateral donor organizations, and government ministries and agencies. Our clients include, for example, the World Bank, USAID, TechnoServe, Promundo, the Mastercard Foundation, and several UN agencies.

Our network of offices currently includes the Netherlands, Rwanda, Ethiopia, Kenya, Tanzania, and Uganda. The team brings together more than 70 full-time local and international staff, as well as 1,000 enumerators across countries, in a dynamic work environment. We are proud to be a culturally diverse organization. Learn more: www.laterite.com

Job Description & Key Responsibilities

The Office Administrator will ensure the smooth running of the office and will provide administrative support to the data team and finance team during projects by managing the enumerators' database, establishing systems and processes for a more efficient filing and archiving process, and managing assets allocation to various projects. Key responsibilities include:

Data team processes:

• Establish and implement a tracking system for all service providers’ contracts and keeps it updated.
• Establish and implement an assets management system for the field assets and keeps it updated.
• Establish an archive system for tracking and storing consent forms and project-related official documents and effectively implements it
• Manage the field team database and keeps it updated
• Provide administrative support to the data team throughout data collection projects including and not limited to contacting the field team and printing various training and field materials.

Finance processes:

• Assisting the Accountant and Office Manager:
• Assist in organizing and keeping track of company expenses and receipts
• Manage the Projects ‘field expenses
• Assisting in banking, posting letters, and helping with logistics for training, workshops, and meetings (booking rooms, catering, hiring furniture, organizing transport, etc.)
• Keep track and regularly update the Company’s Assets register
• Manage the office archives

Office maintenance:

• Ensure that the office has the necessary stationery for administration and projects
• Track stocks of office supplies and organize purchases as necessary
• Organize purchases before the office runs out
• Keep an inventory of office stationery and make purchases for the month ahead
• Provide the necessary tools for Office cleaning and supervise both the Office Cleaner and Gardener
• Manage office utilities (electricity, water, etc)

Requirements

We are looking for a colleague with experience in office management and providing administrative support during data collection projects. Our future colleague has:

• Bachelor’s degree in any field
• At least 2 years of experience in a similar role
• Excellent written and spoken communication skills in English and Kinyarwanda
• Excellent organizational and leadership skills
• Knowledge of office management procedures and basic accounting principles
• Proficiency in MS Office and Google Workspace.

Apply at: https://apply.workable.com/laterite/j/E815DF6E66/