• Establish and implement an assets management system for the field assets and keeps it updated.
• Establish an archive system for tracking and storing consent forms and project-related official documents and effectively implements it
• Manage the field team database and keeps it updated
• Provide administrative support to the data team throughout data collection projects including and not limited to contacting the field team and printing various training and field materials.
Finance processes:
• Assisting the Accountant and Office Manager:
• Assist in organizing and keeping track of company expenses and receipts
• Manage the Projects ‘field expenses
• Assisting in banking, posting letters, and helping with logistics for training, workshops, and meetings (booking rooms, catering, hiring furniture, organizing transport, etc.)
• Keep track and regularly update the Company’s Assets register
• Manage the office archives
Office maintenance:
• Ensure that the office has the necessary stationery for administration and projects
• Track stocks of office supplies and organize purchases as necessary
• Organize purchases before the office runs out
• Keep an inventory of office stationery and make purchases for the month ahead
• Provide the necessary tools for Office cleaning and supervise both the Office Cleaner and Gardener
• Manage office utilities (electricity, water, etc)
Requirements
We are looking for a colleague with experience in office management and providing administrative support during data collection projects. Our future colleague has:
• Bachelor’s degree in any field
• At least 2 years of experience in a similar role
• Excellent written and spoken communication skills in English and Kinyarwanda
• Excellent organizational and leadership skills
• Knowledge of office management procedures and basic accounting principles
• Proficiency in MS Office and Google Workspace.
Apply at: https://apply.workable.com/laterite/j/E815DF6E66/