Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child, or family is devastated by HIV and AIDS, and we are making an impact. We are a proven leader in the global fight to end HIV and AIDS, and an advocate for every child to live a full and healthy life into adulthood. For more than 30 years, EGPAF has been a leader in meeting urgent needs in pediatric HIV and AIDS in the world’s most affected regions. We carry out our values of passion, innovation, teamwork, leadership, integrity, excellence and equity every day, while maximizing our impact in the communities we serve. Join us on our fight for an AIDS-free generation!

Title: Senior Procurement Officer

Department: Procurement

Location: Maseru

Reports To: Procurement and Logistics Manager

How will you fight for an AIDS-free generation?

The Senior Procurement Officer plays a crucial role in managing the procurement process, ensuring the timely acquisition of goods and services required for the organization's operations. She/He/They are responsible for supervising procurement officers, developing effective procurement strategies, and maintaining strong vendor relationships to secure cost-effective and high-quality supplies. The role involves collaborating with various departments within the Foundation to meet their procurement needs while adhering to the organization's procurement policies rules and regulations, budget, and ethical standards.

No two days are alike at EGPAF, but what can you expect as a Senior Procurement Officer;

Procurement Management:

• Develop and implement procurement plan aligned with organizational goals and objectives.
• Obtains competitive bids on high value procurements, quality discounts, and achieves cost savings in accordance with Federal procurement guidelines and exercise flexibility on procurement processes.
• Identify opportunities for cost savings, process improvements, and enhanced vendor management.
• Manage end-to-end procurement process, from requisition to delivery, ensuring timely and accurate procurement of goods and services.
• Collaborate with internal stakeholders to understand their procurement needs and priorities.
• Review and approve purchase orders and contracts, ensuring accuracy and compliance with policies.
• Monitor contract tracker to ensure timely delivery of goods and services.
• Coordinate Procurement Committee meetings and efficiently document recommendation by PC for review and approval
• Timely development of Basic Ordering contract/Task ordering Contracts
• Monitor procurement budgets and expenses to ensure spending is within approved limits.
• Analyze costs and spending patterns to identify opportunities for cost reduction and optimization in line with the Vendor Management:
• Establish and maintain relationships with suppliers, negotiating terms and conditions to secure favourable pricing and terms.
• Evaluate vendor performance regularly and address any issues to ensure high-quality service delivery.
• Monitor supplier contracts and agreements to ensure compliance with terms and conditions.

Team Management:

• Supervise and mentor the procurement team, providing guidance, training, and performance evaluations.
• Allocate tasks and responsibilities among team members to ensure efficient workflow.

Compliance and Ethics:

• Ensure procurement activities adhere to relevant Federal procurement guidelines, laws, regulations, and organizational policies.
• Promote ethical practices within the procurement process, including fair competition and transparency.

Reporting:

• Prepare regular procurement reports for management, highlighting key metrics, cost savings, and vendor performance.
• Provide insights and recommendations to inform strategic decision-making.

To be successful, you will have:

• Minimum Bachelor's degreein Business Administration/relevant graduate qualification
• Demonstrated 5 years’ experience on procurement activities in a supervisor role
• Minimum 5 years’ experience of working on drafting procurement related contracts and understanding of contract terms
• Significant knowledge of international donors

Bonus points if you have:

• Excellent interpersonal skills, demonstrating high levels of personal integrity and professional credibility
• Good communication and influencing skills at all levels
• The ability to exercise professional judgment and, if necessary, to support and implement unpopular decisions
• Ability to build strong and credible relationships with all stakeholders
• Excellent writing and drafting skills
• Excellent judgement and good analytical skills
• Able to work on multiple tasks and prioritize work appropriately
• Demonstrate commitment to high performance and holds self, team members and others to account

“As a global, multinational and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. The Foundation is committed to advancing diversity, equity, inclusion, and belonging (DEI&B), and we strongly encourage those with the following identities to apply: BIPOC (black, indigenous, and other people of color), women and non-binary, LGBT+ (lesbian, gay, bisexual, and transgender), individuals with disabilities, and other members of historically underrepresented groups.

EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee at any stage of recruitment, please contact fraud@pedaids.org.

Apply at: https://phe.tbe.taleo.net/phe02/ats/careers/v2/viewRequisition?org=PEDAIDS&cws=41&rid=3055