Project HOPE is an international NGO of more than 900 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability and transparency.

POSITION SUMMARY:

The Operations Assistant is responsible for supporting the Development & Communications team in payment processing, procurement processes, budget tracking, travel expensing, and ensuring timely entry of budget and invoicing. They are an expert in the organization’s policies and procedures around expenses and procurement and serves as a first point of contact for questions from DevComm colleagues, serving as a resource to help the division comply consistently with policies.

PRINCIPAL RESPONSIBILITIES:

• Assist team with management of new procurement processes including tracking necessary documents, purchase orders, invoices and ensuring proper documentation and approvals are obtained.
• Submit invoices to finance for payment, manage accruals and approvals needed.
• Ensure timelines are met for vendor payment processing.
• Provide training and compliance support for DevComm team members who are traveling for work, ensuring all finance paperwork, documentation, and approvals are in place
• Assist team with processes and procedures, including editing, writing, quality assurance checks and cataloging documents.
• Other duties as assigned

MINIMUM QUALIFICATIONS:

• 5+ years experience in data entry, office assistant or operations
• Strong working knowledge of accounts receivable, processing payments and data management
• Highly organized and attentive to details
• Able to successfully work in a highly-matrixed team environment
• Demonstrated ability to manage own work and projects
• Strong technical aptitude and ability to quickly master the use of new platforms and tools

PREFERRED QUALIFICATIONS:

• Bachelor’s degree or higher
• 2+ years experience in a client-facing role in an agency, or equivalent

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

• While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
• Must be able to communicate in verbal and written form

Work environment:

• Typical office environment with exposure to a minimal noise level.

Project HOPE offers comprehensive benefits as part of the total compensation package including health, dental, vision and life insurance, 403(b), paid leave, and much more. For more information about our benefits please visit our benefits page.

Due to the large number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Thank you very much for your interest in Project HOPE.

Apply at: https://www.projecthope.org/job/operations-assistant/