• Conduct planned and unplanned petty cash counts.
• Ensure safe custody of cash at office.
• Regularly update the petty cash ledger
• Prepare monthly petty cash report and reconciliation
• Ensure timely disbursement of cash
Data entry into Business central for approval and posting.
• Review the correctness and authenticity of documents for supporting payments.
• Scan and upload supporting documents on the respective payments.
• Post approved transactions / batches.
• Ensure payments and procurement transactions are supported with the required documents as per the LI policies.
• Ensure that expenses and revenues are charged on the correct account codes in the LI charts of accounts.
Financial management and reporting
• Prepare receipts for both cash and check deposits.
• Review accountability and Expense settlement forms from staff, and initiate general Journal in BC
• Collect receipts from vendors whose payments have been made.
• Ensure payments are initiated as per the approved requests and budget.
• Initiate payments on Business online for approval.
• Prepare monthly Bank account reconciliations.
• Ensure accounts payable and receivable accounts are regularly updated and cleared.
• Prepare and file supporting documents for all accounting transactions in line with LI policies
• Assist in filling monthly statutory deductions (WHT, PAYE, LST, NSSF)
Inventory management
• Custodian of key LI items and documents
• Ensure that the asset register in BC is updated regularly
• Support in the disposal process of LI Assets
• Conduct Physical inventory count on a Quarterly basis.
• Support in procurement of inventories
• Ensure proper control of LI inventories
• Carry out any other responsibilities assigned by the supervisor
Confidentiality:
Maintain confidentiality of financial information.
Qualifications:
• Diploma in any of the following fields: Accounting, Business Studies, Business Administration or any other related field.
• Bachelor/CPA is an added advantage
Experience:
• Minimum of 2 years’ experience in a similar position preferably in an NGO
• Proven experience in Book keeping
• Knowledge of finance and accounting procedures
• Planning and organizational skills
• Ability to pay attention to detail
• Proficiency in computer skills to include spreadsheets, Internet and Email and other accounting software packages such as Business Central.
Personal attributes:
• Must be a committed Christian, able to cope with cross-cultural and denominational diversities
• An energetic, flexible and proactive approach with the ability to work both independently and cooperatively within a team setting
• Well organized and efficient in time management whenever there is task pressure
• Commitment to the core values of Lifewater International
• Strong team working skills and ability to develop and maintain effective working relations at all levels both within and outside the team
• Ability to contribute towards resource stewardship
• Excellent command of the English language
• Punctual, honesty, dependable, servant leader, trust worthy, encourager, peace keeper, multi-tasking, and self-starter
Apply at: https://lifewater.bamboohr.com/careers/124