• Human rights
• Good local governance and community driven development
• Prevention of violent extremism (PVE)
• Mainstreaming sectors: Strengthening civil society & Gender equity
In Tunisia, WeWorld-GVC has a main office in Tunis and a field office in Sidi Bouzid.
The main donors are the Italian Interior Ministry, the Italian Cooperation AICS, Italian provinces.
Annual budget 2021: 700,000 EUR
Tunisia Local team: 6
Tunisia Expat team: 2 dedicated to Tunisia & 4 expatriates working for both Tunisia & Libya missions
WeWorld-GVC in Libya
WeWorld-GVC has been operating in Libya since 2018 through the implementation of the following intervention sectors:
• Humanitarian Aid for host, displaced, migrant and refugee populations through projects promoting access to water, sanitation and hygiene (WASH), primary health, etc.
• Capacity building of Civil Society Organizations (CSOs)
• Promoting respect for Human Rights, in connection with the field of humanitarian protection
In Libya, WeWorld-GVC has its main office in Tripoli and a field office in Sebha (Fezzan region).
Annual budget 2021: 3,200 M EUR
The main donors are EU Trust fund for Africa, AICS, CERF
Libya National team: 6
Libya team in Tunis office: 8
Job description:
WeWorld-GVC is recruiting a Country Finance Manager for Tunisia & Libya who will works under the direct responsibility of the Tunisia&Libya Country Representative and the technical supervision of the Regional Finance Manager.She/he will directly manage one administrative officer in Tunis and technically supervised 2 staff (1 administrative and logistics officer in Tunis & 1 administrative & logistics officer in Sebha). She/he works in close collaboration with the Coordination team based in Tunis composed of: Logistics Country Manager, Tunisia Program Coordinator, Libya Program Coordinator and the Protection and Gender Coordinator.
KEY RESPONSIBILITIES
GENERAL ADMINISTRATION
• Track and manage deliverables and timelines related to grants, contracts, vendors, and partners
• Monitor grant administration to ensure compliance with reporting and expenditure requirements
• Supervise compliance of administrative documents and their proper filing
• Ensure the smooth flow of administrative information and data to the HQ
• Supervise flow of administrative information from project partners and the compliance with MoU
ACCOUNTING
• For each area of Interventions and Country (Tunisia/Libya) supervise and approve regular accounting, including monthly reconciliations, monthly and yearly closing of accounts, monthly journal entries
• Supervise cash and bank balance checking process when closing the monthly accounts
FINANCIAL REPORTING
• Being responsible for the preparation of financial reports, in coordination with Regional Finance Manager, and administrative team
• Ensure the compliance of financial reports with donors and internal rules and procedures
BUDGET AND PLANNING
• Collaborate with the Country Representative, Program Coordinator, Project Managers to develop budgets according to donors regulations
• Review administrative/financial terms of grant contracts before signature (payment & financial reporting schedule, etc.)
• Collaborate with the Project Managers, Sector Coordinators, Logistics Coordinator to monitor actual and forecasted expenses against budget to avoid under and overspending on the projects; comply to the flexibility rule
• Monitor financial flows of the projects
• Anticipate financial risks, present budget updates and mitigation plans and report them to the Country Representative
• Coordinate the preparation and constantly monitor/update of core budget of WW-GVC for Tunisia & Libya and provide an analysis to the Country Representatives focusing on gaps and risks
• Participate with the country coordination team in reflecting on the evolution of the mission, and the programming of new projects and/or reorientation
AUDIT PROCESS
• Collaborate to the management of financial audit performed on the projects
• Supervise yearly financial audit on general accounting for local authorities
• Prepare information and be directly responsible for any assessment/audit performed by donor on WeWorld-GVC administrative procedure
PROCEDURE
• Design and implement administrative routines, procedures, and systems to increase efficiencies
• Updated the Local Operational Manual for both missions based on WeWorld-GVC procedures to implement organizational policies, including those related to HR management
• Ensure the monitoring of the Mission registration/updated registration (Libya & Tunisia) procedures with the authorities concerned and the various State services
OPERATIONAL
• Supervise administrative and finance local personnel to complete routine tasks
• Capacity building of local staff and partner organizations in areas such as financial management, procurement and logistics, administration, good governance and management of accountability and transparency
• Follow-up payments from donors and financial project close-out (contract liquidation)
HUMAN RESOURCES
• Participate in analyzing staffing needs & costs, compensation & benefits, and performance review practices
• Supervise compliance with all WeWorld-GVC employment regulations relating to payroll, health insurance, work insurance, employee benefits
• Ensure all national staff have valid contracts, updated and signed Terms of Reference
• Support Country Representative to monitor and revise where necessary salary scale, as well as supervising staff leaves, holidays, overtime and contractual obligations
• Take the lead in recruitment of national support staff (Local accountant for Tunis)
• Ensure the smooth running of national staff recruitment according to national procedures
REPRESENTATION
• Participate in inter-admin meetings with other INGOs and NGOs (i.e. Libyan INGO Forum)
• Ensure official representation for the administrative management of the Mission to the competent authorities
ESSENTIAL REQUIREMENTS
Qualifications and Knowledge
• Master or equivalent in Financial/Accounting management
• Knowledge of institutional donor procedures (AICS, EU, UN agencies etc.)
• Good knowledge of the financial administration of a humanitarian mission
• Good knowledge of MSOffice
• Fluent in French, both written and verbal
• Fluent in English, both written and verbal
Professional experiences
• At least 3 years of specific experience in finance/administrative positions in the international cooperation sector
• Previous experience in administrative and financial management of emergency projects
• Experience of representation to institutions and participation in coordination meetings
• Experience in budget management and monitoring of logistics procedures
Personal skills
• Leadership, planning, organization and teamwork skills
• Training and capacity building skills
• Proactive and dynamic attitude
• Ability to adapt and work under constraint, under pressure and in complex and multicultural contexts
• Capacity for interpersonal relations and intercultural approach
• Good listening and communication skills
• Good negotiation and conflict resolution skills
• Strong commitment to the mission of WeWorld-GVC, genuine interest in international cooperation development issues
• Demonstrates integrity by modeling values and ethical standards of NGOs
DESIDERABLE REQUIREMENTS
• Knowledge of Arabic and Italian would be considered an asset
How to apply
Please send Cover Letter and CV applying at: https://weworld.intervieweb.it/jobs/country_finance_manager_tunisia__libya_216844/it/**