• Manage office supplies stock and placing orders
• Responsible for floor/facility management
• Prepare regular reports of expenses and assets
• Organize a filing system for important and confidential documents
• Provide support in organizing program related events and training
• Provide support to in procurement process related
• Provide support in case the facilitation is required for the transport of medicines from the central storage to the provincial storage facilities
• Ensure the timely distribution of training, community sensitization materials to the provincial teams
• Provide support in admin matters to the regional offices
• Responsible for liaising with District Coordinators for the receipt of duly filled and approved training attendance sheets as per the set protocols
• Verify the attendance sheets and make soft copy to share with IRD finance for payment disbursement
• Liaise with the District Coordinators/Trainees in case of any missing information
• Maintain record of the payments made to trainees
• Complete the documentary requirements for the payment to the vendors
• Report to the program team and IRD finance on financial disbursement during the training period and to the vendors
• Assist IRD finance in donor reporting
• Manage petty expenses of the program field offices
• Resolve complaints of the trainees claiming of not receiving the training stipend
REQUIRED KNOWLEDGE, SKILLS & ABILITIES (KSA)
Required Qualification
• Minimum Bachelors in Business Administration, Masters will be preferred.
Required Experience
• 3-4 years of experience in the field of Administration.
Required Skills
• Moderate administrative and analytical skills
• Having extensive experencie of transportation of materials across the province
• Experience of warehouse management, travel facilitation, events/meetings/workshops management
• Good customer service skills
• Capable enough to trouble shoot real-time on-field operations
• Demonstrated ability to prioritize and perform multiple tasks simultaneously
• Ability to use smart phones and interact through different channels (WhatsApp)
Apply at: https://ird.global/apply/?job_id=3808