• Evaluate, document and monitor compliance requirements for USAID
• Create systems, processes and templates for tracking individual grant requirements (financial, reporting), including processing internal paperwork for grant reporting deadlines and preparing and submitting funder reports in compliance with financial and admin reporting needs
• Ensure sound project financial, administrative, and programmatic management (i.e.: achievement of contract deliverables, consultant and sub-award tracking, invoicing, effective project burn rates against planned activities, etc.)
• Update project budget forecasts; Review monthly expenses and participate in the preparation and submission of monthly funding requests to donors
• Implement internal controls and best practices across all grant’s functions
Consultants, Sub-awards and Procurement:
• Conduct risk assessment of potential recipients of subgrant funding in compliance with funder requirements and R4D policies and guidelines
• Ensure subgrant agreements comply with funder requirements, and subgrantees are properly trained on finance compliance
• Support and provide post-award guidance to subgrantees including basic terms of signed agreements, reporting schedule, and documentation for allowable costs
• Review, analyze and monitor to ensure grants, contracts, and subgrants are expended in compliance with funder requirements and R4D policies and procedures
• Work with internal and external partners to support the processing of sub-awards, sub-contracts, Memorandum of Understanding (MOUs) or other agreements
• Conduct quality assurance on invoices, payments and expense reports submitted by project staff to ensure compliance with funder (USAID) rules and regulations
• Serve as the point of contact for assigned grants and subgrants including compliance related inquiries
• Monitor applicable federal regulations for changes and updates to grants, subgrants, and contracts
Reporting and budgeting
• Develop and manage project budgets for country activities, as required
• Track LOE of all team members in portfolio against project burn rates
• Collaborate with project leads in considering/evaluating longer term funding needs of projects and developing individual funding and staffing plans in line with technical requirements
• Document and collect financial management best practices
• Assist the audit process to include audit work-papers, and work with auditors to ensure a clean audit
The ideal candidate will be self-motivating, have excellent interpersonal skills, possess a strong work-ethic and ‘can-do’ attitude and will have a desire to grow their skills and experience in project operations and developing systems for financial tracking. The Project Finance officer will be expected to successfully manage competing priorities and deadlines and must be highly organized, detail-oriented, conscientious, flexible, and able to work independently and as part of a remote team. Very good multi-tasking, decision-making, and communication (verbal and written) abilities are required.
Qualifications:
• BA or MA in Finance, Business Administration, Accounting, Economics or related field,
• At least five (3-5) years of financial management/reporting/administration, budget management, expense processing, and project coordination experience required
• Experience with finance systems integration and developing/maintaining project tracking tools
• Strong knowledge of U.S. federal regulations for awards specifically 2 CFR 200 and 22 CFR 228
• Prior experiences working with USAID grants & cooperative agreements as well as administering subawards from start to finish are required
• Strong knowledge of Microsoft Office (i.e. Word, PowerPoint, and Excel) software required.
Apply at: https://r4d.csod.com/ats/careersite/JobDetails.aspx?id=359&site=2