Vacancy Announcement

Vacancy Code: VA/PRF/2019/ATSEA/004

Post Title: Regional Project Manager

Duty Station: Bali, Indonesia

Position Type: Full-time

Post Level: International Service Contract

Duration: Fixed-term of 5 years (renewable annually) subject to annual performance review

Partnerships in Environmental Management for the Seas of East Asia (PEMSEA) is an intergovernmental organization specializing in integrated coastal management and ocean governance for the Seas of East Asia. Beginning as a regional project in 1993 under the United Nations Development Programme (UNDP) with funding support from the Global Environment Facility (GEF), 11 countries in the region resolved to transform PEMSEA into a fully self-sustaining regional organization with a mission to foster and sustain healthy and resilient oceans, coasts, communities and economies across the Seas of East Asia through integrated management solutions and partnerships. PEMSEA’s mandate is to pursue implementation of an adopted regional marine strategy, the Sustainable Development Strategy for the Seas of East Asia (SDS-SEA).

ORGANIZATIONAL CONTEXT

Under the supervision of PEMSEA as the Executing Agency of the ATSEA-2 Project. The Regional
Project Manager (RPM) has the responsibility to run the project on a day-to-day basis. The
RPM’s prime responsibility is to ensure that the project produces the results specified in the
project document
(https://drive.google.com/file/d/1H6vc5Vb2dWsPngR7I78JZp2OsDJG_2qC/view?usp=sharing),
to the required standard of quality and within the specified constraints of time and cost.

KEY FUNCTIONS / KEY RESULTS
Lead day-to-day implementation of the work plan and budget of the ATSEA-2 Project based on the approved UNDP Project Document.
Liaise directly with the ATSEA-2 project proponents and the representatives of the Regional
Project Partners and other donors, in order to coordinate the annual work plan for the project. The work plan will provide guidance on the day-to-day implementation of the current project document and on the integration of the various co-financed partner initiatives.
Responsible for all substantive, managerial and financial reports from the Project.
Provide overall supervision for all project staff in the Regional Project Management Unit (RPMU) and National Coordination Units (NCUs) as well as guide and supervise all project partners responsible for executing different components of the project as well as external policy relations.
Consult and coordinate closely with the Regional Steering Committee (RSC), National Project Boards, Regional Project Partners, and the respective GEF IW project officers in all regions.
Apply Expertise in Fisheries Management, GEF IW Projects, information technology, structured learning, and project management to maintain the project’s overall integrity and coherence.
Manage the realization of project outputs through activities as described in the Project Document.
Identify and obtain any support and advice required for the management, planning and control of the project.
Plan the activities of the project and monitor progress against the initial quality criteria.
Monitor events as determined in the Monitoring & Communication Plan, and update the plan as required.
Manage requests for the provision of financial resources, using advance of funds, direct payments, or reimbursement.
Monitor financial resources and accounting to ensure accuracy and reliability of financial reports.
Manage and monitor the project risks as initially identified in the Project Document, submit new risks to the RSC for consideration and decision on possible actions if required; update the status of these risks by maintaining the Project Risks Log.
Be responsible for managing issues and requests for change by maintaining an Issues Log.
Prepare the Project Quarterly Progress Report (progress against planned activities, update on Risks and Issues, expenditures) and submit the report to the RSC and Project Assurance.
Prepare the Annual Review Report, and submit the report to the RSC and the National Project Boards;
Based on the review, prepare the Annual Work Plan for the following year, as well as Quarterly Plans if required.
Prepare Final Project Review Reports to be submitted to the RSC and the National Project Boards.
Identify follow-on actions and submit them for consideration to the RSC.
Manage the transfer of project deliverables, documents, files, equipment and materials to national beneficiaries.
Prepare final Country Delivery Reports for signature by UNDP.
Technical Coordination Function:
Provide Expertise in Fisheries Management and other fisheries-related activities under all Components in the Project Document.
Supervise and provide technical Expertise to all ATSEA-2 project activities.
Ensure project progress and impact through liaisons with ATS Stakeholder Partnership Forum
Timely and quality delivery of activity deliverables, according to project work plans and within activity’s budget.
Liaise, consult and network with appropriate regional and global partner organizations, other relevant IW-related environmental and/or sustainable development programs.
Ensure consistency between the various project elements and related activities provided or funded by other donor organizations.
Project Management Function:
Under the Executing Agency’s rule and in coordination with UNDP, identify requirements for equipment and travel related to the implementation of the workplan.
Provide direction and guidance to project team(s)/ responsible party (ies).
Manage the project, its staff, cross-component coordination, deliveries and budget.
Liaise with any or all suppliers.
Prepare the annual work plan based on the Project Document, in close consultation and coordination with the RSC, Regional Project Partners and relevant donors;
Organize and supervise all reporting activities to the Implementing Agency (UNDP), Executing Agency, RSC, ensuring adherence to GEF Agencies’ administrative, financial and technical reporting requirements.
Mobilize goods and services to initiative activities, including preparing and overseeing the development of Terms of Reference for consultants and contractors;
Oversee the development and management of all M&E requirements.
QUALIFICATIONS AND SKILLS REQUIRED

Education:

At least a master’s degree, PhD preferred, in Environmental Science, Fisheries Management, Coastal Area Management, Planning, Governance, or International Relations.

Experience:

At least ten years of development work experience, preferably in the Arafura and Timor Seas area. Practical experience in fisheries and coastal area management is essential. Familiarity with the policies, programs and operating styles of local and national governments of the assigned countries is required.

Languages:

Fluency in the English language, with effective oral and written communication skills. Ability to speak Bahasa Indonesia is essential. Portuguese, Tetun, and/or Tok Pisin would be an asset.

IT Skills:

Proficiency in the use of various software applications (MS Word, MS Excel, MS Project, and Financial Systems) and adequate knowledge and practical experiencei in handling web- based management systems.

SUBMISSION OF APPLICATIONS

Qualified candidates may submit their application together with complete Curriculum Vitae to the Recruitment Officer, via email to recruitment@pemsea.org. Kindly indicate the vacancy number and post title when applying (in the subject line) by email. The deadline for submission of application is 6 September 2019.

Job Email id: recruitment(at)pemsea.org