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Associate Director of Grants Administration

Organization Name: Boston College Research Program on Children and Adversity
Location: Boston, United States
Apply email: Not Specified
Start Date: 05-May-2021
Closing Date: 26-May-2021

Boston College School of Social Work Research Program on Children and Adversity (bc.edu/rpca)

Full-Time Equivalent Hiring Range: $69,100 to $86,350; salary commensurate with relevant experience.

Reporting to the Principal Investigator at the Research Program on Children and Adversity at Boston College School of Social Work, the Associate Director, Grant Administration is responsible for overseeing the fiscal and procedural requirements of RPCA grants including the development of appropriate financial controls and procedures, related procurement needs, working with pre-and post-award sponsored administration, budgeting, and financial reporting and forecasting. To this end, s/he works with the Principal Investigator, Associate Director of Research, Administrative Manager, and Program Managers to provide high-level strategic guidance and forecasting on finance and research-related matters for RPCA.

The Research Program on Children and Adversity (RPCA) focuses on improving protections and care for children, youth, and families facing multiple forms of adversity, including due to armed conflict, poverty, and infectious disease. The Program is devoted to applied cross-cultural research in health and human rights. RPCA research directly addresses strategies and methods to close the global implementation gap in providing protections and effective services for individuals in adversity. Highly active and continually growing, the RPCA currently has an annual research expenditure of approximately $2,000,000.

The Associate Director, Grant Administration manages multiple sources of funding: including federal restricted funds, grants, gifts, and contracts. S/he performs complex analyses and audit functions to assure accuracy and compliance with internal and external regulations and monitors appropriate budget spending in coordination with the principal investigator and program manager. S/he works independently and uses a high degree of discretion in interpreting and implementing policies and procedures. S/he also works with program managers and PIs on a consistent basis providing them with briefings and analyses to help ensure successful implementation of research projects.

Responsible for overseeing all aspects of the financial operations, including maintaining stability and solvency for grant-related purchases and adhering and interpreting policies for grant funding, particularly federal regulations and NIH policies.

Essential functions include:

Program Operations (20%)
Advise on the long-term financial viability of RPCA given multiple grants and contracts from various sources with differing project end dates.
Locate, identify and evaluate sources of outside funding on their own accord.
Develop new budget proposals, forecast ongoing budgets, and monitor the resulting awards received for academic and research projects and programs.
Create internal guidelines to ensure compliance with University and Governmental regulations, and in particular with NIH policies.
Develop reporting mechanisms and financial models to analyze the financial viability of the RPCA and ensure healthy funding and growth.
Develop and administer salary plans for RPCA staff.
Oversee effort reporting for the unit.
Serve as point person for finance.

Grant Proposal Preparation (30%)
Assist Faculty Director, PIs, Program Manager and other staff to develop grant applications and ensure timely and successful submission. Manage pre award proposal development for NIH and other sponsored projects.
Work with OSP to negotiate sub agreements and manages pre-award financial relationships with sponsors and sub-contractors.

Grant Administration (50%)
Arrange and provide monitoring, support and capacity building to the management of subcontracts with low- resource setting country partner organizations (i.e. non-governmental organizations based in sub-Saharan Africa, etc.)
Interpret regulations and guidelines of multiple funding sources with complex and broad guidelines for spending.
Supervise the processing of invoices and day-to-day monitoring of budgets.
Responsible for fulfilling programmatic reporting requirements of the funding organization.
Oversee drafting, editing and uploading of NIH and other sponsored project required reporting.
Manage post-award research administration for NIH and other sponsored projects.
Serve as point person for Office of Sponsored Programs.

This is a demanding position that requires a flexible work schedule to meet deadlines. Evenings and weekends may be necessary.

Work takes place in a general office setting.


Requirements

Bachelor’s Degree, MBA preferred.
Strong written and oral communication, analytical thinking, resourceful problem-solving skills required.
Ability to work independently with minimal supervision.
Ability to handle complex and confidential information with discretion.
Proficient knowledge of PeopleSoft, Excel, and Word.
Expert in grant accounting, federal regulations (NIH in particular), and post-award administration.
Expert in pre-award grant management.
Expert in developing budgets, forecasts, and cost projections.
Excellent written and oral communication skills.
Strong organizational skills.
Must be able to multitask and prioritize frequently changing needs.
5+ years of progressive grant and contract experience.
Knowledge of sponsored research regulations and experience with NIH grants, especially those in international settings and in low resource settings required.
Experience with administering grants in Sub-Saharan Africa preferred.
Proven competence in developing budgets, forecasts, and cost projections
Previous exposure to low and middle-income areas and community-based partner/subcontractors preferred.

Job Email id: abregot(at)bc.edu