Job
Assistant Manager, Administration

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Organization Name: Interactive Research and Development (IRD Global)
Location: Islamabad, Pakistan
Apply email: Not Specified
Start Date: 25 Apr 2021, 05:57 am
Closing Date: 23 May 2021, 12:00 am

Job description

Job Code: HRD-PC/SD-052

Job Grade Title: Assistant Manager

Reporting To: Head of Administration & Regional Manager

Department/Project: Office of Administrative Services

Employment Type: Full-Time (Contractual), till September 30, 2021.

Location: Islamabad, Pakistan.

Job Purpose

The incumbent will provide administrative support to program team and manage queries. Main duties will include managing office stock, facility management, preparing various reports (e.g. expense reports, PRs), liaising with Finance Department for payment disbursements, maintaining payment records, arranging events, etc.

RESPONSIBILITIES

• Provide support to the administration and program team for administrative and travel management arrangements
• Manage office supplies stock and placing orders
• Responsible for floor/facility management
• Prepare regular reports of expenses and assets
• Organize a filing system for important and confidential documents
• Provide support in organizing program related events and training
• Provide support to in procurement process related
• Provide support in case the facilitation is required for the transport of medicines from the central storage to the provincial storage facilities
• Ensure the timely distribution of training, community sensitization materials to the provincial teams
• Provide support in admin matters to the regional offices
• Responsible for liaising with District Coordinators for the receipt of duly filled and approved training attendance sheets as per the set protocols
• Verify the attendance sheets and make soft copy to share with IRD finance for payment disbursement
• Liaise with the District Coordinators/Trainees in case of any missing information
• Maintain record of the payments made to trainees
• Complete the documentary requirements for the payment to the vendors
• Report to the program team and IRD finance on financial disbursement during the training period and to the vendors
• Assist IRD finance in donor reporting
• Manage petty expenses of the program field offices
• Resolve complaints of the trainees claiming of not receiving the training stipend

REQUIRED KNOWLEDGE, SKILLS & ABILITIES (KSA)

Required Qualification

• Minimum Bachelors in Business Administration, Masters will be preferred.

Required Experience

• 3-4 years of experience in the field of Administration.

Required Skills

• Moderate administrative and analytical skills
• Having extensive experencie of transportation of materials across the province
• Experience of warehouse management, travel facilitation, events/meetings/workshops management
• Good customer service skills
• Capable enough to trouble shoot real-time on-field operations
• Demonstrated ability to prioritize and perform multiple tasks simultaneously
• Ability to use smart phones and interact through different channels (WhatsApp)

Apply at: https://ird.global/apply/?job_id=3808